NYC Department of Health and Mental Hygiene Purchasing Agent - Buyer, Office of the Agency Chief Contracting Officer in New York, New York
With a staff of more than 6,500 and a budget of $1.6 billion, the New York City department of Health and Mental Hygiene is the nation's premier local health agency. Its 100-plus programs protect and promote the health of the world's most culturally and linguistically diverse city. The Department is seeking to hire an exceptional, highly motivated, detail-oriented Contract Specialist, LI, in the Bureau of the Agency Chief Contracting Officer (ACCO).
DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
The Contract Specialist, LI, will function as a Purchasing Agents-Buyer, and the duties will include:
Carry out all procurement activities in full compliance with New York City procurement rules and laws, and in accordance with procedures established in the DOHMH ACCO's Office.
Review purchase requisitions to ensure accuracy and clarity, and to ensure that all required documents and justifications are provided for the procurement record.
For solicitations subject to competitive procurement methods under the New York City Procurement Policy Board Rules, develop, draft, edit and finalize solicitation documents. Issue solicitations, receive bids, accurately tally results, and prepare purchase order packages for approval. Ensure that recommended vendors conform to the agency's requirements and purchasing mandates by being responsive, responsible vendors that offer the lowest bid price.
For purchases that do not require competition, ensure that the selected vendors conform to the agency's requirements and purchasing mandates by being responsive, responsible, and by offering fair and reasonable pricing.
For purchases against requirements contracts, ensure that pricing coincides with the current requirements contract, and that the specifications of the work or items required by DOHMH fall within the parameters of the requirements contract.
Ensure that requirements contractors and agency staff utilize the requirements contract in conformance with the provisions of the contract.
Coordinate and communicate with vendors, and internal and external partners in a clear, professional and polite manner. Represent the agency at internal and external meetings as requested.
Promote increased utilization of City-certified M/WBE vendors, and assist in the implementation of Mayoral and other initiatives related to procurement.
Utilize Agency and Citywide automated systems in the processing and approval of procurement actions and contract awards.
Work on special projects as necessary.
Minimum Qual Requirements
- A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
- A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
- Education and or experience equivalent to “1" or “2" above.
Demonstrated ability to communicate clearly, accurately and concisely. Highly organized and exceptionally detail-oriented. Successful experience working under strict deadlines. Comfortable working with multiple automated systems. Experience using FMS, VENDEX, SBS's MWBE database, DCAS requirement contracts.
**IMPORTANT NOTE TO ALL CANDIDATES:
Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.
Proof of Education according to the education requirements of the civil service title.
Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)
Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.
If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.
The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the DOHMH qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program’s other requirements.
Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements:
Apply online with a cover letter to https://a127-jobs.nyc.gov/. In the Job ID search bar, enter: job ID number # 337220. .
We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.
The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.
All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Job ID: 337220
# of Positions: 2
Business Title: Purchasing Agent - Buyer, Office of the Agency Chief Contracting Officer
Civil Service Title: CONTRACT SPECIALIST
Title Classification: Competitive
Job Category: Finance, Accounting, & Procurement
Career Level: Experienced (non-manager)
Work Location: 42-09 28th Street
Division/Work Unit: Acco/Contracts
Title Code No: 4056101
Proposed Salary Range: $ 38,656.00 - $ 64,800.00 (Annual)
POSTING DATE: 03/13/2018
POST UNTIL: 07/11/2018