NRT Realogy Licensing Coordinator in New York, New York

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Date:Mar 13, 2018

Location:New York, NY, US

Company:Realogy Services Group LLC

NRT LLC is the nation’s largest owner and operator of residential real estate brokerages operating in more than 50 of the 100 largest metropolitan areas in the United States, with approximately 790 offices and 47,500 independent sales associates in. NRT is a subsidiary of Realogy (NYSE: RLGY). NRT is ranked the No. 1 residential real estate brokerage firm in the U.S. for 20 years in a row, according to theREAL Trends 500 report. The ranking is based on 2016 closed sales volume and closed transaction sides for the nation's top 500 brokerages. NRT led the ranking with $166 billion in sales volume and 337,780 transaction sides on a pro forma* basis.

*This takes into consideration the estimated full-year performance of companies acquired by NRT during 2016.

Visitwww.nrtllc.comfor more information

Citi Habitats has a network of 8 offices strategically located in every neighborhood of Manhattan and Brooklyn. Our Company is structured in a way that is unique and flexible. Each neighborhood office operates as a specialized boutique offering our clientele more personalized service and attention to detail, coupled with the vast resources, technology and support of a large organization. We have successfully helped tens of thousands of New Yorkers rent, buy or sell their homes. Our real estate professionals have access to more proprietary rental listings than any other Manhattan firm, as well as a dynamic sales database, allowing us to find more New Yorkers their homes than anyone else.

The Licensing Coordinator/Agent Recruiting Assistant is responsible for ensuring that all Independent Contractors associated with Citi Habitats are duly licensed with NYS DOS and properly documented in our systems. The Licensing Coordinator/Agent Recruiting Assistant is also responsible for ensuring compliance with all policies related to the Independent Contractors, internal, REBNY and DOS. This position works closely with the Recruiting Director, Legal and the Independent Contractor Relations teams.

Job Responsibilities include, but are not limited to:

  • Collect, create and maintain internal record of all Real Estate licenses and documentation (agents, managers, employees, and branch offices).

  • Respond to external and internal email and telephone inquiries.

  • Update, edit and upload recruiting and onboarding forms into company intranet.

  • Maintain data/spreadsheets.

  • Assist legal department in gathering Agent information for court-ordered subpoenas.

  • Process invoices and vendor accounts requests.

  • Assist Agents and Office Managers with licensing with licensing issues with the NYS Department of State (DOS) licensing transactions (initial salesperson, associate broker application, license renewal, change of association, change of branch and termination).

  • Ensure accuracy and compliance with DOS, REBNY, NRT and Citi Habitats Agent affiliation documentation.

  • Maintain companywide branch approval and process new branch applications with the NYS Department of State (DOS). Ensure continued licensure.

  • Maintain Agents’ accounts in internal systems (activation, deactivation, demographics changes, license status, commission splits, etc.) and process reports.

  • Assist in general recruiting efforts.

  • Update event schedules and enter information into EventBrite and website.

  • Provide coverage for recruiting director and conduct recruiting meetings and calls as indicated.

  • Other duties as assigned.


  • Bachelor’s degree or equivalent; may consider candidates without a degree given applicable work experience.

  • 2+ years of experience in a customer centric business environment with administrative duties.

  • 1-2 years’ experience working in the Real Estate industry is a plus.

  • Strong communication skills, verbal and written.

  • Must be organized and detail-oriented.

To be considered an applicant for this position you must show how you meet the basic qualifications of the job in a resume or document you upload.

NRT LLC, a subsidiary of Realogy Corporation, is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability, protected veteran status or any other characteristic protected under applicable laws and regulations.Under the Americans with Disabilities Act and other applicable laws Realogy will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.