Columbia University General Manager in New York, New York

Position Information

Job Title

General Manager

Job Code Title

Job Requisition Number

092345

Department

6414- MIL Arts Initiative & Miller

Location

Morningside

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week

Job Family

Arts

Salary Grade

14

Salary Range

Commensurate with Experience

Advertised Summary Job Description

Reporting to the Associate Dean and Executive Director, the incumbent leads administrative, financial, and program operations for Miller Theatre at Columbia University, the premier performing arts facility at Columbia University, dedicated to producing and presenting unique events in contemporary and early music, dance, jazz, and opera. Establishes policies, systems, and procedures that ensure optimal operations, in compliance with University policies and theatrical safety standards. Formulates and oversees annual operating budgets totaling two million dollars annually; oversees revenue generating rental and box office operations; negotiates and administers contracts; ensures timely payment of fees and invoices; and assists in the development of artistic programming and communications. Plays a major role in day-to-day decision making as well as long-term strategic planning. Supervises three full-time staff members, external consultants, part-time casual, and student staff. Other related duties as required. This position requires frequent evening and weekend hours.

MANAGEMENT

  • Lead administrative, financial, and program operations for Miller Theatre at Columbia University, for upwards of 100 events per year, including performances, screenings, lectures, and artistic projects developed by Miller Theatre, the School of the Arts, and collaborating partners

  • Maintain high quality customer service for diverse audiences, artists, performers, students, faculty, and staff; foster a collegial and inviting environment that enables everyone to do their best work

  • Formulate and oversee revenue and expense budgets totaling two million dollars annually; strategize with senior staff to maximize earned revenue potential for box office sales and theater rentals; develop long-range plans for public presentation and operations

  • Oversee financial planning and reporting, including annual budget submission, quarterly fiscal updates, monthly reconciliation, year-end closeout, and long-term projections

  • Oversee financial operations of Miller Theatre's Box Office and theater rentals, including compliance with PCI and Risk Management policy; reconciliation of sales activity and revenue operations; and related reporting

  • Assist in the development and implementation of programming, communications, and strategies for audience engagement

  • Develop and administer contracts, including consultants, space rentals, graphic design, public relations, database management, and web design; ensure timely payment of fees and invoices

  • Oversee development of budgets and financial reporting for government and foundation grants; serve as liaison with Sponsored Projects Administration and Finance; oversee compliance with RASCAL procedures

ADMINISTRATION -

  • Serve as Department Administrator and liaison with central University offices; oversee department access to central University systems and annual recertification process

  • Oversee recruitment and hiring processes for administrative officers and hourly employees, including background checks; supervise payroll operations; manage time and attendance records

  • Oversee office and theater security and ensure that the appearance and general condition of the lobbies, restrooms, venues, and building spaces are appropriate

  • Establish and oversee policies, systems, and procedures that ensure optimal operations, in compliance with University policy and theatrical safety standards

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant

Bachelor's degree required. Five to seven years related professional experience is required, as are financial management and extensive supervisory experience.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Must demonstrate a thorough knowledge and understanding of, or genuine interest in, producing performing arts events and presentations in an educational setting. Demonstrated success in managing relationships with performing artists, ensembles, composers, and publishers is required, as is experience in negotiating performance fees and contracts. Must be highly organized, motivated, flexible, and an effective team leader and facilitator. Must be able to balance multiple competing demands and have excellent judgment, written and verbal communication skills, and computer skills. Proficiency in Microsoft Word and Excel are required; experience with database applications is strongly preferred. Ability to work nights and weekends is a must.

Special Instructions

Preferred Qualifications

Essential Functions

MANAGEMENT -- 75%

? Lead administrative, financial, and program operations for Miller Theatre at Columbia University, for upwards of 100 events per year, including performances, screenings, lectures, and artistic projects developed by Miller Theatre, the School of the Arts, and collaborating partners

? Maintain high quality customer service for diverse audiences, artists, performers, students, faculty, and staff; foster a collegial and inviting environment that enables everyone to do their best work

? Formulate and oversee revenue and expense budgets totaling two million dollars annually; strategize with senior staff to maximize earned revenue potential for box office sales and theater rentals; develop long-range plans for public presentation and operations

? Oversee financial planning and reporting, including annual budget submission, quarterly fiscal updates, monthly reconciliation, year-end closeout, and long-term projections

? Oversee financial operations of Miller Theatre's Box Office and theater rentals, including compliance with PCI and Risk Management policy; reconciliation of sales activity and revenue operations; and related reporting

? Assist in the development and implementation of programming, communications, and strategies for audience engagement

? Develop and administer contracts, including consultants, space rentals, graphic design, public relations, database management, and web design; ensure timely payment of fees and invoices

? Oversee development of budgets and financial reporting for government and foundation grants; serve as liaison with Sponsored Projects Administration and Finance; oversee compliance with RASCAL procedures

ADMINISTRATION -- 25%

? Serve as Department Administrator and liaison with central University offices; oversee department access to central University systems and annual recertification process

? Oversee recruitment and hiring processes for administrative officers and hourly employees, including background checks; supervise payroll operations; manage time and attendance records

? Oversee office and theater security and ensure that the appearance and general condition of the lobbies, restrooms, venues, and building spaces are appropriate

? Establish and oversee policies, systems, and procedures that ensure optimal operations, in compliance with University policy and theatrical safety standards

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required

No

Participation in Medical Surveillance required

No

What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date

04-16-2018

Requisition Close Date

Open Until Filled

Quick Link

jobs.columbia.edu/applicants/Central?quickFind=168552

EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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