NYC Department of Health and Mental Hygiene Contract Specialist, Finance Administration and Planning in New York, New York

Job Description

With a staff of more than 6,500 and a budget of $1.6 billion, the New York City department of Health and Mental Hygiene is the nation's premier local health agency. Its 100-plus programs protect and promote the health of the world's most culturally and linguistically diverse city. The Department is seeking to hire an exceptional, highly motivated, detail-oriented Contract Specialist, LI, in the Bureau of the Finance Administration Unit


  • Serve as liaison between the bureau and vendors providing goods and services, including on-site training. Develop procurement requisitions.

  • Assist with overseeing the Division's PS and OTPS Budgets.

  • Assist with contract compliance for City Council initiatives, including review of standard documents (e.g., scopes and budgets).

  • Analyze all documents submitted for review, including receiving reports and invoices, in order to issue prompt payment.

  • Provide updates on contract status to supervisory staff.

  • Ensure that funds required to process contracts and purchase orders are encumbered.

  • Analyze spending trends to ensure that sufficient funding is available for the current and upcoming fiscal year.

  • Assist in procuring items to comply with special accommodation/ergonomic assessments.

  • Work on special projects, as needed.

Minimum Qual Requirements

  1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
  2. A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
  3. Education and or experience equivalent to “1" or “2" above.

Preferred Skills

Experience with internal contracting and procurement systems (e.g., CONTRAK, CONTRAK Purchasing) Experience with internal budgeting systems(e.g., Budget Management System, OES) Experience with internal Personnel Action Triggering Systems (PATS)

Additional Information


Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

  • A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.

  • Proof of Education according to the education requirements of the civil service title.

  • Current Resume

  • Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.


The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the DOHMH qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program’s other requirements.

Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements:

To Apply

Apply online with a cover letter to In the Job ID search bar, enter: job ID number # 346079. .

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Job ID: 346079

# of Positions: 1

Business Title: Contract Specialist, Finance Administration and Planning


Title Classification: Competitive

Job Category: Finance, Accounting, & Procurement

Career Level: Experienced (non-manager)

Work Location: 42-09 28th Street

Division/Work Unit: Fin-Fin. Admin & Planning

Title Code No: 4056101

Level: 01

Proposed Salary Range: $ 38,656.00 - $ 54,000.00 (Annual)

POSTING DATE: 05/18/2018

POST UNTIL: 09/08/2018