Bank of America Administrative Assistant III in New York, New York

Job Description:

  • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

  • Update/administer workplace systems and execute space management in line with the location strategy

  • Update/prepare org charts as needed

  • Complete access reviews/ARM requests as needed

  • Ensure team and executive is compliant with all mandatory learning

  • Support in preparing for Core Routines where needed, notably BiWeekly TSLT

  • Support in onboarding/off boarding staff as needed

  • Travel and Expense Management

  • Calendar Management - upcoming commitments and responsibilities

  • Meeting/agenda Management – Prep and meeting minutes

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

  • Guest and client hospitality

  • Central point of contact for phone calls

Enterprise Role Overview

Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.

Required Skills and Experience:

  • 5+ years supporting a senior leader or executive

  • Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task and establish priorities

  • Advanced verbal and written communication skills with senior leaders

  • Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment

  • Proven track record of proactively, and independently, organizing with an ability to anticipate next steps and possible issues while working to effectively resolve issues

  • Strong MS office skills (Outlook, MSWord, PowerPoint, Excel)

Desired Skills and Experience:

  • Undergraduate degree, or equivalent experience

  • Microsoft Visio for organizational charts and other flow charts

Posting Date : 03/22/2018

Location :


  • United States

Travel : No

Full / Part-time : Full time

Hours Per Week : 40

Shift : 1st shift

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Diversity & Inclusion

At Bank of America, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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