The New School Operations Administrator in New York, New York
Reporting to the Director of Operations & Special Projects, the Operations Administrator for Enrollment Management works on a broad range of short and long term projects. The Administrator is responsible for managing procurement, vendor relationships, accounts payable, provides budgetary support, serves as a human resources partner and responds to ad-hoc requests from colleagues across the Enrollment & Student Success team and stakeholders external to, and within the university. The position requires a high attention to detail, data analysis, data reporting, writing and research skills.
The successful candidate will be a creative thinker with a customer/client-focus and possess the ability to handle sensitive issues in a confidential, tactful, and organized manner. The Administrator works in collaboration and coordination among departments and across central university functions. Equally important to this role is a demonstrated ability to perform a variety of complex and diverse tasks involving good judgment, flexibility, accuracy and collegiality. We are looking for someone who brings both soft and quantitative skills, an eagerness to learn, adapt and has a passion for higher education.
Responsibilities include but are not limited to: ●Manage special projects aimed at optimizing cross functional efficiencies for Enrollment Management and Student Success ●Recommend policy and operations improvements based on performed research, synthesis, preparation of reports or proposals that illustrate and support the recommendations ●Perform internal human resource functions that support the Enrollment and Success team’s hiring practices ●Track budget administration policies and procedures, with focus on salary planning, office overhead, reconciliations and expenses to provide recommendations to the Budget Director ●Reconcile accounts payable, support the management of vendor contracts, prepare hiring proposals, support the onboarding of new hires ●Assists in planning transition and onboarding which may include office moves and/or transfers; coordinating all aspects of the logistics involved ●Additional duties as necessary
●Bachelor’s Degree ●Minimum three years’ related experience in higher education or office setting ●Excellent research, writing, data analysis and reporting skills ●Excellent project management, organizational, interpersonal communication and service skills ●Ability to work well under pressure, take initiative, prioritize and follow through on multiple tasks while maintaining high degree of accuracy, speed and poise ●Proficiency in MS Office in particular Excel and Powerpoint ●Google Drive and Apps