The Jewish Board Office Manager in New York, New York

Office ManagerinNew York, NYatThe Jewish Board

Date Posted:8/11/2017

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Job Snapshot

  • Employee Type:


  • Location:

New York, NY

  • Job Type:

Customer Service, Management, Admin - Clerical

  • Experience:

At least 3 year(s)

  • Date Posted:


Job DescriptionOVERVIEW: The Office Manager is the Senior Clerical support person for an office who will direct the work of all other clerical staff members and will function as the Secretary for the department’s senior management. Handle all sensitive or confidential material.

RESPONSIBILITIES:Include but not limited to:

  • Supervise the department’s clerical work-flow.

  • Supervise all clerical staff members and provide training.

  • Perform regular evaluations and recommend promotions or changes of assignments.

  • The Office Manager is an integral part of the hiring process for all clerical staff members. Recommend candidate selection.

  • Oversee and track all Managed Care Authorizations. Oversee Medicaid ineligibility report and work with staff to obtain active benefits for all. Oversee fee processing and ensure that agency's practice is being adhered to.

  • Conduct periodic audits of all data entry performed to ensure accuracy and also to determine that staff understands all procedures associated with such processes.

  • Provide secretarial support to the Division director and other management staff members, especially in confidential matters.

  • Monitor, distribute and replenish the petty cash for the division.

  • Verify accuracy and prepare weekly attendance sheets for the Director’s approval.

  • Submit all status forms/PAFs and pay documents for the division in a timely manner.

  • Become acquainted with appropriate OSHA and other safety regulations and ensure that such requirements are met.

  • Order supplies for the facility.

  • Oversee CACFP Food program including: ordering food, maintaining and submitting records for audits, training, and supervising the cook.

  • Oversee EMR record keeping, complete accurate timely billing monthly (including running reports, and fixing errors)

  • Maintain monthly reports including: PROS Levels and add on’s, discharge/admission, expenses report, staff vacancy report, staff credentials, etc.

  • May be called upon to perform any of the tasks normally associated with his/her subordinates.

  • Run daily reports.

  • Verify Bath Reports and Weekly Deposits

  • Weekly Certification

  • Other duties as assigned.

Job RequirementsSome college education required;BA preferred. Minimum of three years of related work experience, including some supervision. Strong knowledge of PC based office automation products required, especially Word and Excel