Staffmark Investment LLC Executive Assistant in New York, New York

Job Description Branch ID: 5101

Pay Rate/Salary: $75-80 / Year
Executive Assistant

Job Description:

* Supports a Senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports.

* May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors

* Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation

* Prepare and submit expense reports / reconcile payments with corporate card

* Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate

* Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up

* Process check requests for payment of invoices as needed

* Troubleshoot desktop, printers, blackberry, and other mobile electronics

* Provide backup support for colleagues during vacation/sick days, and assist their executives as needed

* Manage sending and receipt of mail / Sort and distribute incoming mail

* Prepare and mail all US/UPS/Fed Ex packages

* Order office supplies

* Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges

* Assist with visitor passes

* Archive - Inventory and track off-site storage

* May be called upon to assist with special projects

Required Skills:

*Legal or Financial experience is a must with preferably 7-9 years of related job experience

* Excellent written, verbal, and interpersonal communication skills

* Advanced proficiency with Microsoft Word, Excel is required

* Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives

* Strong planning and decision-making skills to develop and implement office programs

* Good judgment and problem-solving skills

* Enthusiastic team player with a positive attitude who works well with others

* Resourceful / takes initiative / is proactive

* High School Diploma required; college or business school desirable

Job Requirements Must have 5-7 plus years of experience in finance, accounting, legal and real estate.

To apply, please send your resume to jennifer.kares@staffmark.com

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Equal Opportunity Employer Minorities/Women/Veterans/Disabled