Milbank, Tweed, Hadley & McCloy LLP Billing Specialist in New York, New York

Job Description:
Office: New York
FLSA Status: Non-Exempt
Hours: Monday-Friday, 9:30 AM to 5:30 PM
Essential Duties & Responsibilities:
* Prepare and forward proforma billing print-outs to billing attorney; make edits to proformas per partner instructions including, but not limited to, time descriptions, transfers, write down/off of unbilled time/costs in conformity with firm policy
* Prepare, draft and final invoice for partner approval; finalize and post invoice(s) in Firm financial software; prepare and ensure successful submission of e-bill(s); monitor and report on status when necessary
* Review, analyze and ensure compliance with client s Outside Counsel Billing Guidelines
* Proactively communicate and meet with partners to review unbilled (WIP) and billed (A/R) inventory
* Continually monitor WIP, aged A/R, and unapplied or on-account billings/cash to assist billing partners to meet billing and collection goals; document and report on aged WIP and A/R
* Take ownership of the full matter life-cycle, assuring proper matter setup in accordance with client and partner requirements / preferences; necessary e-billing task/activity codes and/or budgets are incorporated in matter details; ensure alternative fee arrangements (AFAs) are setup where applicable; compliance with client s billing requirements (i.e. time increments, frequency, invoice(s) template);
* Follow up on partially paid invoices to assure the firm collects A/R in full; consistently clean-up stale time / uncollectable amounts and obtain necessary authorization for write offs in accordance with firm policy
* Follow up with partners regarding on-account invoices to ensure WIP is relieved in a timely and accurate manner
* Establish strong communications with clients financial staff so that the firm s bills are processed expeditiously; resolve all client issues such as e-billing, cost backup, or other matters
* Respond to client inquiries/questions in a timely manner and escalate issues as needed to Supervisor, Manager, Director or other firm management as needed
* Collaborate with the billing/collection team and other finance personnel and work closely with partners and other legal staff to achieve the firm s goals
* Coordinate ad hoc projects at the request of clients, partners, and firm management
* Provide coverage during absence of other team members
* Assure conformity with the firm s accounting, billing and collection policies and controls and ensure integrity of the firm s financial and operating information
* Prepare various reports and analyses, as requested
* Other responsibilities within the billing/collection function as they may be assigned from time-to-time
Education and Experience:
* A Bachelor degree is required; preferably in Accounting or Business
* 3 5 years experience in a large law firm billing department or comparable industry
* Elite Enterprise experience preferred; (familiarity with Design Gallery, Star*Collect, Target*Cash, and InTapp Time is a definite plus)
* Proficiency in MS Office, Word, Excel, and Power Point
* Strong written and verbal communication skills
* Experience with Ebilling Hub and E-Billing vendor sites preferred
* Ability to function as a self-starter, work with a large team, and meet strict deadlines; detail oriented
* Flexibility with overtime when necessary
To Apply:
Please submit your cover letter, resume and salary requirements to Elizabeth Abrego, Administrative Recruiter at [email protected]. Women, minorities, individuals with disabilities and veterans are encouraged to apply.
Milbank is an Equal Opportunity/Affirmative Action Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. We value diversity and are firmly committed to a policy of non-discrimination, on the basis of actual or perceived age, race, color, religion, disability, marital status, pregnancy, national origin and citizenship, gender, gender identity and expression, sexual orientation, veteran status, creed, genetic predisposition, carrier status or any other classification protected by law. Our policy of equal opportunity applies to recruiting, hiring, placement, training, compensation, and all other terms of employment.

Employer's Job# c270cfbe4e051a649ea6ac271270af6a
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