The New School Assistant Director for Systems Management in New York, New York
The Assistant Director for Systems Management is a key player in the Facilities administrative operations for The New School. The position has responsibility for Human Resources, Payroll, Purchasing, Accounts Payable, Work Orders, and other university-wide and departmental systems, exercising independent judgment and authority to recommend or approved changes to all of these operational areas as needed. Reporting to the Assistant Vice President for Facilities Management, the position supervises clerical staff in the Facilities office of the university.
Key Responsibilities: - Using independent judgment, evaluates, authorizes and assigns Work Orders to appropriate vendors and/or staff, referring especially complex Work Orders to superiors as needed - Coordinates and approves venue contracts and event setups from a technical perspective, on behalf of the university’s Marketing and Communication group. - In conjunction with Building Superintendents, determines whether finished projects and work products by tradespeople are completed appropriately and warrant payment. - As needed throughout the fiscal year, assigns university funds to budget lines within defined expense categories. - Compiles and consolidates year-end budget requests, and provides recommendations regarding the most appropriate year-end spending plan priorities. - Compiles Work Order metrics to identify trends; investigates and identifies recurring maintenance issues, and initiates advanced sets of repairs as needed. - Evaluates incoming vendor proposals to identify insurance and/or contract needs. - Represents the Facilities office in resolving issues Human Resources and Payroll issues. - Resolves issues with key facilities-related computer and data systems on behalf of the Facilities office.
NOTE: Work hours for this position are typically Monday-Friday 9 AM-5 PM, with some evening and weekend hours as needed
Minimum Qualifications: - Bachelor’s degree in business, management, or related field - 3-5 years’ relevant working experience - Previous experience in building operations (especially in an academic or non-profit environment) - Excellent organizational, customer service, communications and interpersonal skills - Adept at time management, attention to detail, and problem solving - Ability to manage multiple projects and issues at the same time
Preferred Qualifications: - Proficiency in Microsoft Office software, especially Word and Excel - Previous experience with work order, purchasing, and Human Resources software systems .