Columbia University Administrative Assistant in New York, New York

Position Information

Job Title

Administrative Assistant

Job Code Title

Job Requisition Number



7530- OPH Ophthalmology


Medical Center

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week


Job Family

General Administration

Salary Grade

Officer 103

Salary Range

Advertised Summary Job Description

The incumbent will report to the Retina Chief in the Department of Ophthalmology.

Responsibilities will include:

Provide general administrative support to the Retina Division, including managing his calendar, phone and email communication

Receive and review correspondence coming into the office and respond to general inquiries; draft correspondence and assist with preparation of reports and presentations.

Assisting with preparation of publications and interaction with journal offices.

Prepare clinical dictations.

Plan and coordinate travel arrangements and prepare itineraries and expense reports.

Processes travel and business expense reports, domestic and international invoices, procurements of goods and services, and petty cash transactions through the Accounting and Reporting at Columbia system (ARC).

Organize meetings, events and conferences in the department.

Provide support to practice administration, including developing and maintaining practice forms, and policies and procedures.

Perform other duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant

Bachelor's degree or equivalent in training, education, and /or experience plus at least two years related experience.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Excellent computer skills (MS Office Suite) required; Ability to undertake multiple tasks, set priorities, work independently and meet deadlines. Must be highly organized and motivated. Requires solid organization and communications skills, both oral and written. The ideal candidate will be able to maintain positive relations with faculty and other staff members.

Special Instructions

Preferred Qualifications

Prior experience with working in an academic medical center or healthcare facility.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

There are no special indications for this position

HIPAA Compliance training required


Participation in Medical Surveillance required


What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

Quick Link

EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.