MTA Executive Assistant in Manhattan, New York

Application Deadline

August 18, 2017

Metro-North Railroad reserves the right to remove this posting prior to the application deadline.

Compensation

Grade D $56,933 - $61,172

Opening

MTA Metro-North Railroad is a dynamic organization, operating out of the jewel of New York City, Grand Central Terminal. We provide service to over 82 million customers annually, traveling in and out of New York and Connecticut. A subsidiary of the Metropolitan Transportation Authority, Metro-North Railroad is the busiest commuter railroad in the nation. MTA Metro-North Railroad strives to provide a safe commute, great service to its customers and rewarding opportunities to its employees.

Position Objective

To provide administrative support and perform all office functions for the Office of the President and the Vice President of Finance.

Responsibilities

Management of information flow in and out of office, including responsibility for reviewing the President’s mail, handle, log, sort and prioritize.

Prepare responses where appropriate and follow-up.

Manage administrative details of the office including record maintenance, dissemination of information and comprehension and adherence to Metro-North and MTA policies.

Facilitate prompt and courteous communication between President, Executive Assistant, elected officials, Board Members, customers and senior staff and follow-up inquiries/complaints to assure resolution.

Ensure telephone screening for President at all times.

Order office supplies through Staples Marketplace system.

Make travel arrangements and process all expense reports.

Provide administrative support to the Manager of Administration and act as back-up during his absence.

Provide administrative support to the Vice President of Finance (including calendar maintenance, expense reports, phone coverage, etc.).

Required Qualifications

Excellent oral and written communication and interpersonal skills.

Demonstrated ability to communicate with internal and external contacts at all levels.

Excellent organizational skills.

Knowledge of Microsoft Office Suite to include PowerPoint, Visio, and/or comparable PC applications.

Ability to work with minimal supervision.

Ability to handle diverse and conflicting responsibilities at one time.

Must maintain the highest degree of confidentiality and discretion.

Required Education/Experience

Associate’s Degree in Business Administration and/or related field. Demonstrated experience, education, and/or technical credentials to include two (2) additional years of related experience may be considered in lieu of degree.

Minimum two (2) years experience in a senior management environment as an executive/administrative secretary.

Preferred Education/Experience

Bachelor’s Degree in Business Administration and/or other related field.

Other Information

As an employee of Metro-North Railroad you may be required to complete a New York State financial disclosure statement, if you earn more than $91,821.00 or if you hold a position designated as a policy maker.

Selection Criteria

Due to the competitive nature of the selection process, not all qualified candidates who meet the minimum requirements for the position are guaranteed an interview. To be selected for a position, one must meet the following criteria: (1) satisfy the minimum requirements listed in the job posting, (2) if applicable, successfully pass a written and practical exam, (3) satisfy a background investigation (including but not limited to, employment, education, and criminal history), and (4) pass a verbal interview. Metro-North may also require the applicant to undergo a physical ability test, and, if the Company extends a conditional offer, may require him or her to undergo a medical examination, which may include toxicological testing. Failure to pass any step within the hiring process will result in the disqualification of your application.

Additional Criteria for Current Employees: Current Metro-North employees must be in active service to be eligible for consideration. Agreement Employees applying for a position outside of their present craft are required to have worked in your current union for at least one (1) year preceding the Application Deadline to be eligible to apply for a posted position, and have completed the agreed upon formal training commitment, including on-the-job training or lock-in requirement, if applicable (for example: Signal Trainee, Foreman-In-Training, etc.). If you are transferring to another craft, you may be required to forfeit your seniority in your present union. Non-agreement employees must have worked in your current position for a minimum of one (1) year preceding the Application Deadline. Along with a background investigation (including but not limited to, employment, education, and criminal history), employees are also subject to an internal investigation, which includes an evaluation not limited to discipline records and performance assessments.

We offer a competitive salary and a comprehensive benefits package. If interested, please apply online at www.mta.info.

How To Apply

ALL APPLICANTS MUST APPLY ONLINE TO BE CONSIDERED. METRO-NORTH NO LONGER ACCEPTS HARD COPIES OF RESUMES.

Qualified applicants can submit an online application by clicking on the 'APPLY NOW' button from either the CAREERS page or from the JOB DESCRIPTION page.

If you have previously applied on line for other positions, enter your User Name and Password. If it is your first registration, click on the CLICK HERE TO REGISTER hyperlink and enter a User Name and Password; then click on the REGISTER button.

When applying for positions, please ensure that you attach a resume during the application process and that you receive a confirmation e-mail that your application was accepted. If you do not receive an email confirmation, your application may not have been received and will not be able to be considered after the deadline date. If you encounter problems, please call the BSC Customer Management Center at (646) 376-0123 Monday through Friday (except MTA-HQ holidays), 8:30am - 5:00pm.

EMPLOYEES WHO DO NOT APPLY ON LINE VIA THE INTRANET MAY BE DISQUALIFIED FOR FURTHER CONSIDERATION FOR THIS POSITION.

MTA METRO-NORTH RAILROAD IS AN EQUAL OPPORTUNITY EMPLOYER.

Job Title: Executive Assistant

Location: Manhattan - Midtown

Job ID: 90790

Regular/Temporary: Regular

Full/Part Time: Full-Time

Agency: Metro-North Railroad

Department: Office Of The President

Division: Executive Office