CUNY Administrative Events Coordinator - Administration and Finance in Bronx, New York

POSITION DETAILS

Under the direction of the Director of Events Management at Bronx Community College, the Coordinator will assist in the planning, coordinating and execution of events, conferences and programs on campus. Ensure all events are scheduled through the Resource 25 system and have a corresponding contract, MOU or approval document received prior to the event and filed with the Business Office. Work with campus constituents on staffing, logistics and event details. Conduct pre- and post-event walk through and ensure all events are conducted in a professional manner. Ensure customer service standards are met. Work with Communications and IT department on advertising, website content and media programming. Provide monthly reports to the Executive Staff and conduct system training as requested or required.

Additional duties include:

  • Coordinate vendors and on-site events staff; work with colleagues effectively and proactively.

  • Plan event logistics in Resource 25 or equivalent and prepare monthly and bi-annual reports.

  • Review inquiries from external organizations and vendors.

  • Work with various departments to prepare and manages guest lists, invitations, and arrangements for featured guests and speakers.

  • Assess event results including audience attendance and breakdown of cost; develop satisfaction surveys and event feedback.

QUALIFICATIONS

Bachelor's Degree required.

CUNY TITLE OVERVIEW

Assists in planning, preparing for, and executing special events of various kinds.

  • Assists in logistical and program planning for seminars, conferences, and special events.

  • Represents unit to internal and external organizations and vendors, handling many inquiries independently.

  • Organizes correspondence, accounts, contracts, and billing for all events.

  • Creates and distributes marketing communications and materials; create and distribute any required event materials.

  • Coordinates invitations, reservations, and ticket arrangements as needed; manages travel arrangements and/or special guest requirements.

  • Assures technology and equipment are available as needed and operate properly.

  • Collects information to evaluate program/event success, and report results to management.

Job Title Name: Administrative Events Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$39,282 - $71,268; salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applicants must apply online by accessing the CUNY website at www.cuny.edu and navigating to the following links: Select “Employment”, then select “Search Job Postings” and find JOB ID #17042. Please attach resume and cover letter. References on request. Please do not include any other documentation.

For general assistance with your CUNYfirst application, please go to http://www.cuny.edu/employment/jobsysteminstructions.html for information.

CLOSING DATE

August 16, 2017

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Bronx Community College

Job Title: Administrative Events Coordinator - Administration and Finance

Job ID: 17042

Full/Part Time: Full-Time

Regular/Temporary: Regular